Five steps to successful organizational collaboration

Is simply implementing new technology is the only way to increase collaboration? The answer is No. Fortunately getting started with collaboration is much easier than you might think. And you are probably doing some of it already.

1: Connect to the real World

A significant percentage of companies are expected to go out of business today also. To Cope with continuous changes in the business environment is not easy. Effective collaboration starts with understanding what your customers want, how your market works and what new trends could potentially disrupt your business.

2: Understand How work gets done

Collaboration helps work get done more effectively by bringing the right information to the right people,  at the right time, to make better work decisions. So, to improve collaboration you must first understand how work is actually done. Re-engineer the work so that it can be done more collaboratively in the future.


3. Design a Collaborative Organization

Collaboration requires to look at how you should be organized to do work more effectively. Collaboration improvement often involves restructuring the organization. Once you have decided how work should be done in the future, then you should develop the organization to support it.

4. Empower Staff

Giving the staff right information at the right time doesn’t automatically make them more collaborative or the company more effective. This requires skills, new knowledge, and the opportunity to practice collaboration. It is important to support, train and mentor staff to help them work more collaboratively. Staff members must also practice their new collaboration skills back in the workplace so it becomes the new daily business and not just the latest management fad.

5. Develop a Culture of Collaborative Entrepreneurship

Leading collaborative companies have developed a collaborative entrepreneurial culture to help them spot opportunities in the market that might only be open for a couple of months and respond to them with brand new products in as little as a couple of weeks.
A computer scientist Alan Kay said, “The best way to predict the future is to invent it”.

These five steps provide a solid organizational foundation to get you started with collaboration. So, are you following these in your organization? Or any other steps are followed in your organization then share with us at : http://www.alturacs.com/solutions/midmarket-collaboration-ip-office/

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Tips to Improve business Communication and Collaboration

Today, companies expend a lot in improving collaborations and yet too often end up disappointed in their performance. Although, technology can be a great tool for making collaboration easier, but in the beginning, the company’s culture and management initiative are the engine that drives it.

Here we have collected some tips to create a roadmap of steps that you can take to improve collaboration in your company.

  • Open Communication Style: Open communication style allows employees more insight into what is going on and helps them feel they are part of the company. Those that don’t adapt to this new way of communication, tends to facilitate more transparent and quick decisions, will be left behind.
  • Recognize Power Users: Encourage employees to adopt the collaboration tools by having managers to recognize power users at an all-hands meeting or video-conference. Consider offering rewards such as gift cards.

network_communication

  • Share What the Tools can do: Ensure that users must know how to use the collaboration tools and encourage them to devise new uses for those tools through demonstrations and brainstorming sessions.
  • Go Beyond Online Tools: Online business communication and collaboration tools can provide a great resource for connecting and tracking projects, but there is more out there. So, go beyond the online tools and consider ways to increase face-to-face collaboration. One of the most effective ways to increase innovation and collaboration can be creating a sense of community.
  • Establish Acceptable Usage Policy: Create a policy that outlines what behavior is acceptable and the consequences should the policy be violated. Sign the policy from all employees to acknowledge that they have received it and read it. This would avoid situations later where an employee says that he doesn’t understand why you are disciplining him since he didn’t even know there was such a policy.

So, these were the steps that you must follow to improve your business communication and collaboration, as they both are vital for the growth of your business.

What does Collaboration actually mean?

Collaboration simply means a working practice where individuals work together for a common purpose to achieve benefit in their business.

What is Collaboration?
Collaboration allows individuals to work together to achieve a defined and common business goal. It basically exists in two forms:

 Synchronous
Asynchronous

In synchronous collaboration, everyone interacts in real time, like in on-line meetings through instant messaging or via Skype, and in asynchronous collaboration, interaction can be time-shifted, like when uploading documents or annotations to shared work spaces or making contributions to a wiki.

In collaboration space, shared workspaces are much visible. They are aimed at rolling document and application sharing up through chats. They may have more or less features, and can be available either for license or on a syndicated basis in the cloud. A well-known example of this type is Google Docs, which is Microsoft’s SharePoint and EMC Documentum eRoom.

On the other hand, Wiki are best thought of as on-line encyclopedias or how-to manuals. These are the applications that let users to create, reorganize and edit content using a Web browser. Although, the most visible example of this is Wikipedia, but variants exist throughout enterprises of all kinds and sizes.

collabcycle
At the conceptual level, Collaboration involves:

Awareness
Motivation
Self-Synchronization
Participation
Mediation
Reciprocity
Reflection
Engagement

Though collaboration relies on openness and knowledge sharing, but also requires some level of focus and accountability on the part of business organizations. Also, governance should be created for addressing the creation and closing of team workspaces with assignment of responsibility for capturing the emergent results of the collaborative effort.

3 Easy Steps to Improve Mobile Collaboration

Are you looking to improve your Mobile Collaboration in 2015? May be you are struggling to keep employees more connected. Possibly you are looking to graduate from basic mobile capabilities like calendaring and email, to more advance ones like file sharing and Web conferencing.
So if you have set your sights on mobile collaboration, then you are in luck because we are about to share with you some potentially impact full insights. Whatever your enterprise goal may be, here are three simple steps you can take to help achieve it.Mobile Collaboration

Talk to your business users:

The prerequisite for improvement in Mobile Collaboration is a clear understanding of your strategy that must include your employee’s wants, readiness, needs and many more. All the tough questions can’t be answered by you yourself. To identify where you need to take your mobile strategy, facilitate an ongoing conversation with your business users or blast out a simple-to-complete internal survey. If you have small business, then do an in-person gut check to see where each employee stands. Just start the conversation and see where it takes you.

Do a trial run of one major program:

Sometimes better improvements are made after a leap of faith. For example you may be using Google Apps for work, as it provides users with custom email accounts, ability to work anywhere from any device, business-grade security and controls, and enabling IT to properly manage all devices and data. Before signing up, do try the program first in trail period. Google Apps is free for 30 days with no credit card or software download required.

Start with just one department:

Nearly half of business users want mobile access to office applications. Therefore, if you don’t have custom applications for your working departments like sales, HR, marketing and finance, then start identifying one department for which you can create or adopt an application. Always try to start with smaller department like HR or finance. Although it may have more complex user needs, but handling a launch may be a better approach then taking on a bigger department right away.