Best Tools for Online Collaboration

A project team may not be working in the same workplace, some work in distributed groups, some  from home and clients can be based all over the world. And this is where the need of collaboration tools come in existence. They make it easier and faster to get feedback.

Here are some of the best available on-line tools that allow designers to take part in collaborative work in real time:

1. Just forget the frustrations of sending work to clients via email. This collaboration tool enables you to host your any on-line project on one dashboard and share it via a simple URL. As the projects are protected with passwords, so only you and the client have access to them. The free version of allows you to manage four projects at a time, and the paid version account is unlimited.

2. Red Pen: This feedback tool is particularly great if you are a freelancer and looking for some constructive criticism on a project. Red pen is specifically created for designers. It lets you drag and drop your designs into a dashboard and invite specific colleagues to let you know their thoughts in real-time as you roll out your latest updates to a project. This collaboration tool costs you $20  per month for 5 projects.

3. GoVisually: This tool allows you to mark annotations and place comments on any part of your project, so clients and designers can collaborate to revise projects online without sending painful e-mails, ultimately increasing productivity. On GoVisually, revisions can be easily uploaded and it is simple to switch between different versions of the same document or project.

4. MindMeister: It is a powerful mind-mapping tool and also has the functionality of many collaboration tools. MindMeister can be used by designers to craft ideas and concepts. Although it can be a bit quirky to organize a design idea through mind mapping, but still it is a great collaboration tool to try out.

5. Scribblar: It is more like a chat room, even it has audio available. Creative brainstorming and artwork revision can be collaborated in the chat room you create. It is an effective on-line collaboration tool and Scribblar is available for free.

These were the 5 tools for on-line collaboration that help designers take part in collaborative work in real time. Are you using these tools? Share your thought in Comment section below.


How to Develop Leadership Collaboration Skills

Although it takes a great entrepreneur with a vision to start a business, but strong leadership collaboration skills and a collaboration of many people is important to make it a success. Collaboration means to work together to achieve a goal. It is an attribute that cuts across many businesses and business processes.

Leadership comes in as a key ingredient to drive the collaborative process. Here are the leadership skills that outline the building of a great collaborative team:

Leadership Collaboration Skills
Build Trust: Trust is a key element that we all need to set aside vulnerability. But, this key element is hard to build and easy to lose. Trust is not built on words, but through actions and evidence.

Expect Conflict to Reach Consensus: Conflicts and fights are not same. Conflicts are normal and required factual push backs in business. On the other hand, fights are emotional disagreements which do not lead forward to consensus.

Make Decisions: Normally, any decision is better than no decision. Between independent decisions, a blended approach is the best and collaborative decisions factoring in the best team input. To pick the best team members, is the right starting decision.

Embrace Change: In business, change is the only constant. So, make it your competitive advantage. Give clear instructions to help the team understand why the change is important, and how it will make the situation better.

Provide recognition: Recognition drives motivation and human behavior. And, human behavior drives results. Also, recognition validates people and their purpose.

Foster Continuous Communication: Communication is the glue that forms the bond between leaders and teams, and holds that great team together.

Create Learning Experience: All have a desire to learn and grow more. And, the best learning opportunities are experience and sharing.

These were the leadership skills to be developed in a great collaborative team. Believe in the effectiveness of collaborative innovation and put it to good use in adapting to changes in your business environment. If we forgot to mention any other point you think then share it with us in comment section below or click here visit our website now.

Tips to Improve business Communication and Collaboration

Today, companies expend a lot in improving collaborations and yet too often end up disappointed in their performance. Although, technology can be a great tool for making collaboration easier, but in the beginning, the company’s culture and management initiative are the engine that drives it.

Here we have collected some tips to create a roadmap of steps that you can take to improve collaboration in your company.

  • Open Communication Style: Open communication style allows employees more insight into what is going on and helps them feel they are part of the company. Those that don’t adapt to this new way of communication, tends to facilitate more transparent and quick decisions, will be left behind.
  • Recognize Power Users: Encourage employees to adopt the collaboration tools by having managers to recognize power users at an all-hands meeting or video-conference. Consider offering rewards such as gift cards.


  • Share What the Tools can do: Ensure that users must know how to use the collaboration tools and encourage them to devise new uses for those tools through demonstrations and brainstorming sessions.
  • Go Beyond Online Tools: Online business communication and collaboration tools can provide a great resource for connecting and tracking projects, but there is more out there. So, go beyond the online tools and consider ways to increase face-to-face collaboration. One of the most effective ways to increase innovation and collaboration can be creating a sense of community.
  • Establish Acceptable Usage Policy: Create a policy that outlines what behavior is acceptable and the consequences should the policy be violated. Sign the policy from all employees to acknowledge that they have received it and read it. This would avoid situations later where an employee says that he doesn’t understand why you are disciplining him since he didn’t even know there was such a policy.

So, these were the steps that you must follow to improve your business communication and collaboration, as they both are vital for the growth of your business.

What does Collaboration actually mean?

Collaboration simply means a working practice where individuals work together for a common purpose to achieve benefit in their business.

What is Collaboration?
Collaboration allows individuals to work together to achieve a defined and common business goal. It basically exists in two forms:


In synchronous collaboration, everyone interacts in real time, like in on-line meetings through instant messaging or via Skype, and in asynchronous collaboration, interaction can be time-shifted, like when uploading documents or annotations to shared work spaces or making contributions to a wiki.

In collaboration space, shared workspaces are much visible. They are aimed at rolling document and application sharing up through chats. They may have more or less features, and can be available either for license or on a syndicated basis in the cloud. A well-known example of this type is Google Docs, which is Microsoft’s SharePoint and EMC Documentum eRoom.

On the other hand, Wiki are best thought of as on-line encyclopedias or how-to manuals. These are the applications that let users to create, reorganize and edit content using a Web browser. Although, the most visible example of this is Wikipedia, but variants exist throughout enterprises of all kinds and sizes.

At the conceptual level, Collaboration involves:


Though collaboration relies on openness and knowledge sharing, but also requires some level of focus and accountability on the part of business organizations. Also, governance should be created for addressing the creation and closing of team workspaces with assignment of responsibility for capturing the emergent results of the collaborative effort.

3 Easy Steps to Improve Mobile Collaboration

Are you looking to improve your Mobile Collaboration in 2015? May be you are struggling to keep employees more connected. Possibly you are looking to graduate from basic mobile capabilities like calendaring and email, to more advance ones like file sharing and Web conferencing.
So if you have set your sights on mobile collaboration, then you are in luck because we are about to share with you some potentially impact full insights. Whatever your enterprise goal may be, here are three simple steps you can take to help achieve it.Mobile Collaboration

Talk to your business users:

The prerequisite for improvement in Mobile Collaboration is a clear understanding of your strategy that must include your employee’s wants, readiness, needs and many more. All the tough questions can’t be answered by you yourself. To identify where you need to take your mobile strategy, facilitate an ongoing conversation with your business users or blast out a simple-to-complete internal survey. If you have small business, then do an in-person gut check to see where each employee stands. Just start the conversation and see where it takes you.

Do a trial run of one major program:

Sometimes better improvements are made after a leap of faith. For example you may be using Google Apps for work, as it provides users with custom email accounts, ability to work anywhere from any device, business-grade security and controls, and enabling IT to properly manage all devices and data. Before signing up, do try the program first in trail period. Google Apps is free for 30 days with no credit card or software download required.

Start with just one department:

Nearly half of business users want mobile access to office applications. Therefore, if you don’t have custom applications for your working departments like sales, HR, marketing and finance, then start identifying one department for which you can create or adopt an application. Always try to start with smaller department like HR or finance. Although it may have more complex user needs, but handling a launch may be a better approach then taking on a bigger department right away.